4th IrisBG User Conference 2019

Event Details

Gothenburg Botanical Garden welcomes the IrisBG community to the 2019 User Conference.

Gothenburg Botanical Garden will be hosting the 4th IrisBG User Conference on April 29 and 30, 2019. The garden comprises a total area of 175 hectares (ca. 430 acres), most of which is a nature reserve. The garden proper is about 40 hectares with roughly 16,000 different species. To celebrate the arrival of spring, the park will host a Japanese-style hanami (flower viewing) picnic during the weekend preceding the 4th IrisBG User Conference.

Community driven problem solving

Following the success of the past conferences, we will concentrate on community driven problem solving. Contributors are encouraged to discuss the challenges they face in daily record keeping and to invite the other users to share their ideas. Presentations and workshops can focus specifically on IrisBG or may even relate to record keeping in general. The results of these sessions will help us improve the software and allow the community to share ideas regarding record keeping practices.

We believe in inclusive collection management and our ambition is to make this conference a platform for everyone involved in record keeping. We therefore especially hope to welcome more horticulturalists than in the past to broaden the scope of the conference.

Draft agenda

Pre-conference suggestion for Sunday, April 28th 2019

Gothenburg Botanical Garden cordially invites you to visit its annual Hanami – Cherry blossom festival. Starting at 11:00 (until ±15h), please bring your own picnic or visit one of the food trucks and enjoy the programme which includes releasing koi fish, guided tours of the Japanese Glade, martial arts performances, sakura dancing and tea tasting. The festival attracts between 10.000-20.000 visitors annually. This year, the Hanami is an official part of the celebration of 150 years of diplomatic relations between Sweden and Japan.

Right after the Hanami festival, you are welcome to join the garden tour between 16:00 and 17:30. We will meet at the main entrance of the garden, Carl Skottsbergs Gata 22A, SE-413 19 Göteborg.

How to get there: http://www.botaniska.se/en/visit-us/find-us/

You also have the option to join a garden tour on Tuesday morning at 8am.

In the evenings you can join us for dinner at the Czech restaurant Gyllene Prag, Sveagatan 25, 41314 Göteborg.

Conference on Monday 29th April 2019

09:00 Coffee / registration

Welcome and Opening

Margherita Tinti, IrisBG
Mats Havström, Head of Research and Collections, Gothenburg Botanic Garden

Key Note Speech

> Mapping the genes of all living things and the contribution of living plant collections
Alexandre Antonelli or Mari Källersjö, Professor, Department of Biological and Environmental Sciences, University of Gothenburg

Introduction to the programme

Reinout Havinga, Head of Garden and Collection, Hortus Botanicus Amsterdam, IrisBG Reference Garden

Session 1 – records are teamwork

> “We’ve always done it this way” – Resetting the status quo.
Benedict Lyte, Senior Plant Mapping and Records Officer, Royal Botanic Garden of Sydney

Coffee Break

> Inclusive collection management in practice – with or without IrisBG
(Presenter to be decided), Natural History Museum, University of Oslo
> The introduction of IrisBG Handheld
Martin Smit, Collections Manager, Hortus Botanicus Amsterdam, IrisBG Reference Garden
(Presenter to be decided), Cambridge University Botanic Garden
> Workshop: Inventories and labeling in practice
Johan Nilson, Horticulturalist, Gothenburg Botanic Garden
Margherita Tinti, IrisBG

12:45 – Lunch

Session 2 – The Nuts and Bolts

> Finding ways to record historic plant records
Christopher Weddell, Senior Gardens Advisor, English Heritage
> The complex locations of the Clusius Garden
Wouter Koopman, Horticulturalist, Hortus botanicus Leiden

Coffee Break

Session 2 continues

> Tag, you’re it! – labeling techniques
Gregory Payton, Director of Living Collections, Dawes Arboretum

> Using attributes to customise IrisBG
Stina Weststrand, Scientific curator, Gothenburg Botanic Garden
Mats Havström, Head of Research and Collections

> Q&A and Closing
Gregory Payton, Director of Living Collections, Dawes Arboretum, IrisBG Reference Garden
Havard Ostgaard, IrisBG

Conference dinner at Styrsö

Styrsö is a small car free island with about 1,500 inhabitants situated in Göteborg Municipality. We will reach Styrsö by ferry leaving from Stenpiren-Styrsö Tången around 17:00. We will have drinks and dinner at a local restaurant and enjoy the view of the archipelago at Styrsö Tången. We will take the ferry back to town around 21:00.

IrisBG Training on Tuesday 30th April 2019

You are welcome to join the garden tour between 8:00 and 9:30. We will meet at the main entrance of the garden, Carl Skottsbergs Gata 22A, SE-413 19 Göteborg.
How to get there: http://www.botaniska.se/en/visit-us/find-us/

9:30 – 12:45 IrisBG training

Two parallel sessions (please, bring your own laptop)
> Introductory IrisBG training
Gregory Payton, Director of Living Collections, Dawes Arboretum
> Advanced IrisBG training
Havard Ostgaard, IrisBG

12:45 Closing lunch


Gothenburg offers different types of accomodation.

For low budget alternatives near the garden please visit:

Fee and Registration

Conference fee (Monday): 60€ per delegate
Training fee (Tuesday): 40€ per delegate

The pre-conference dinner on Sunday and the IrisBG conference dinner on Monday are to be paid individually at the restaurant.

For registration, please fill in the form at the bottom of this page before March 31st. If you have any questions, please contact Margherita Tinti.


Thank you

We would like to thank Gothenburg Botanic Garden for hosting this event. In particular we would like to thank Mats Havström and Stina Weststrand at Gothenburg University Botanic Garden, Pete Atkinson, Plant Records Officer, University of Cambridge Botanic Garden and Reinout Havinga at Hortus Botanicus Amsterdam for organising the conference together with us.

2018 Conference

To read more about the 2018 conference or view the recordings of the sessions, please visit https://www.irisbg.com/blog/index.php/2018/06/3rd-european-irisbg-user-conference-summary-slides-and-recordings/

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Registration form

Ticket Price Quantity
IrisBG User Conference (Monday) 60.00€ Sold out
IrisBG Introductory Training (Tuesday) 40.00€ Sold out
IrisBG Advanced Training (Tuesday) 40.00€ Sold out
Dinner Reservation (Sunday) 0.00€ Sold out
Conference Dinner Reservation (Monday) 0.00€ Sold out
We will send a separate email when the booking is confirmed. An invoice will be prepared nearer the event if applicable. If you would like to add a purchase order number, please use comments field or send this separately.