Overview


The IrisBG Standard Package consists of a number of components. These provide all the functionality that is necessary for an effective collection management.

IrisBG Standard Package logo

Features

Here are some of the key features you will find in the standard package of IrisBG.

Collection Management

  • Manage your accessions with information such as taxon, origin, locality, collector, determination history, material type, IPEN-number, parentage, library references, permits, images etc.
  • For the items related to an accession (e.g. plants, herbarium specimen, DNA extracts, etc.), information such as location in the garden, item status, propagation details, label type, map coordinates, etc., can be given.
  • A history of changes for an accession item is automatically maintained.
  • Data can be imported by using the optional Data Import module.
  • Changes made to accessions using the optional IrisBG Mobile on a portable device can be assessed in the inbox before committing the changes to the database.
  • Item management allows you to perform updates and produce labels for a selection of accession items (e.g. plants, herbarium specimen, etc.).
  • With integrated web search you can look up detailed information about a taxa from your favourite websites.
  • Add an unlimited amount of high resolution images to your accessions and taxa. A wide range of image formats are supported. Advanced features such as resolution downscaling, rotation, zooming and panning are available.

Taxonomy

  • Manage taxa definition and nomenclature, including changes in taxonomic status.
  • Advanced support for changes in nomenclature such as merging and splitting of taxa.
  • Names can be checked by using the integrated Web Search or by searching the International Plant Name Index.
  • Fully formalized recording of hybrids is supported by linking parent taxa using the hybrid formula fields.
  • Includes data about systematic rank, scientific and vernacular names, synonyms, authors, parentage, distribution, habitat, literature, images, etc.
  • Contains an overview of accessions and items of a given taxon in addition to publications and web references.
  • Manage Taxonomic Groups above species level (e.g. genera, families).

Reports

  • Various reports can be created based on flexible selection criteria.
  • The reports can be previewed, printed or exported to a number of file formats, including xls, doc, csv, pdf, html, etc.
  • Data can be exported in data exchange formats used by the industry such as the BGCI Plant Search Upload format, the TDWG Darwin Core 2 format and the GBIF compatible Darwin Core Archive format.
  • Frequently used report filters can be saved for re-use.
  • IrisBG is supplied with more than 50 report definitions that can easily be modified or used as base reports for new report definitions.

Labels

  • Labels for use in the garden can be created by using MS Word mail merge or the data can be exported for later import into an external label printing program.

Image Handling

IrisBG can be used as a main repository for all your high resolution plant collection images, or you can configure IrisBG to automatically downscale images to a preferred resolution to improve performance and conserve disk space.

You can record images using IrisBG on the desktop, using IrisBG Mobile or via Data Import. Images can be related to Accession Items, Accessions, Taxa and Assets and a wide range of image formats is supported. The user can rotate, zoom and pan, and display images in full screen mode. Details related to the image can be recorded, including ranking, which can control how the image is displayed on the Garden Explorer website.

The image storage is fully integrated with the database and can be configured to handle very large images on dedicated disks with increased performance and flexibility. You will have no issues with shared network drives and fragmented access control.

As an alternative to storing your images on the database, IrisBG can also be configured to integrate with an URL based Digital Asset Management System.

Management

  • Manage Information about Institutions and Collections, accession numbering policy, accession number format, garden map coordinates, etc.
  • Update information about Garden Locations with a flexible hierarchical model which allows you to subdivide your garden into as many or as few levels as you require.
  • Manage your Contacts and record details such as name, address, email, etc. Each contact can be assigned multiple roles and mailing labels can be printed.
  • Manage your Personnel details including information such as initials, name, collector name, address, email, etc.
  • Record information about Garden Assets such as art work, benches, irrigation valves, etc. The assets can be integrated with online tours, funding records, tasks, etc.
  • Manage information related to your Reference Library which can include books, journals, articles, electronic documents, etc. Library reference records can be linked with determination history, accession records and taxon records.
  • Keep track of Permits such as Collection Permits, Material Transfer Agreements, Import Permits, Export Permits, CITES Documentation, etc.

Events

  • Record Tasks, Tree Inspections, Garden Tours, Funding or Exchanges of material that is cross reference with your collection data.
  • Tasks are used to record a list of Taxa, Accessions, Accession Items, Assets or Garden Locations. Tasks can freely be categorized and is very flexible with a multitude of different uses including follow-up of maintanance work, label inventory, collection planning, etc.
  • The Task Wizard allows you to create new tasks by comparing 2 existing tasks.
  • Record and follow-up Inspections of longlived plants with details such as plant condition, work carried out, damage and measurments.
  • Record Garden tours as a list of entries where each entry refers to an “Accession item”, a “Garden Location” or an “Asset”. A tour can be published directly to your Garden Explorer Website.
  • Donations and other types of funding can be recorded in the Funding screen with details such as benifactor, size of donation, link to the related Accessions, Assets or Garden Locations.
  • Plant material borrowed to or from other gardens (Contacts) can be recorded in the Exchanges screen.

Authorization

  • All users must have a user account.
  • The account defines the access privileges to different parts of the system through user roles defined by the system administrator.
  • Users are authenticated using a IrisBG password or optionally, users can be authenticated using LDAP Network Authentication, with or without Single Sign On

System Definitions

  • User defined codes are used throughout the system to give you maximum flexibility to adapt the system to your requirements.
  • Examples of such codes are Accession item status, Label types, Report types, etc.

System Tasks

  • System tasks are used to perform system wide database updates that may be necessary under special conditions.
  • Reduces maximum image resolution on your images to conserve database disk usage.

Further details

Last Updated 27 Jul 2016
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